Purdue University - Department of Computer Science - Defense Procedure Instructions

Procedure for Students Arranging a PhD Final Examination


  • Check deadlines on the Graduate School Deadline Calendar
  • Discuss with your advisor(s) the name of a faculty member representing an area outside that of the thesis, who will join with your advisory committee to form the examining committee. Ask that person whether they are able to serve on your committee and to email the Graduate Secretary confirming that they will serve.

Get approvals

  1. Send an e-mail to the Graduate Secretary (Sandra Freeman skf@purdue.edu) with the Subject Line: “Final Exam Committee”. Your message should include:
    • Your full name
    • Your advisor’s name
    • The members of your advisory committee
    • The name and email address of a faculty member representing an area outside that of the thesis, who will join with your advisory committee to form the examining committee. Provide email documentation that this person has agreed to serve as your outside committee member.
  2. The Graduate Secretary will process your final exam committee request and obtain approval from the Chair of the CS Graduate Committee and others as needed. When your exam committee has been formed and approved, you will be notified via email that you may proceed with scheduling the exam.
  3. Schedule the examination with the examining committee.
  4. Reserve a room by going to Add Events here: https://roomschedule.mypurdue.purdue.edu/
  5. Go to MyPurdue to complete Form 8 (for instructions go here)

Your Form 8 request must be received by the Graduate School at least 3 weeks prior to the requested exam date.

Schedule thesis reviews - don't wait - appointments are difficult to get last minute!

  1. Schedule a thesis deposit appointment with the Graduate School  
  2. Initiate the electronic Thesis/Dissertation Acceptance Form - instructions are here
  3. Schedule a departmental thesis review with the CS Graduate Secretary  (skf@purdue.edu).

Exam Day

  • Print a Supplementary Form for Examination  to be completed by the examining committee during the exam.
  • Return exam form to the CS Graduate Office after the exam.
  • The committee should complete the electronic Form 11 (Report of Exam Results) online.  It will be visible to the Committe Chair first, and then to the remainder of the examining committee

Useful info for thesis writing

Thesis Formatting and Templates     http://www.purdue.edu/gradschool/research/thesis/templates.html

Thesis/Dissertation Workshops         https://ias.itap.purdue.edu/rgs/wgb_workshop.disp_online_workshop

Overleaf                                         https://www.purdue.edu/gradschool/research/thesis/overleaf.html



2017.12.12 mms

Last Updated: Dec 12, 2017 2:57 PM

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