Timing is important. A letter sent after Congress acts is a missed opportunity, while correspondence sent months before an issue is considered is likely to be forgotten.
Limit your letter to one page and one subject. Avoid scientific jargon.
In the first paragraph, explain your reason for writing. Briefly note your credentials, and include other pertinent information.
In the second paragraph, describe the importance of the issue. Cite relevant facts and avoid emotionalism. Frame your discussion from a national, rather than a personal, perspective. In the third, and concluding paragraph, request (not demand) a specific action. Thank the Member for his/her consideration of your views. Offer assistance.
Ensure that your letter is legible, and includes your name, address, and telephone number. Traditional correspondence is more easily handled, and is generally thought to be more effective, than electronic mail in many congressional offices. Faxes should be avoided unless there are time constraints.
The correct address style is:
| The Honorable __________ | The Honorable __________ |
| United States House of Representatives | United States Senate |
| Washington, D.C. 20515 | Washington, D.C. 20510 |
| Dear Representative __________: | Dear Senator __________: |