Table of Contents
1 October 2012
- Time: 10:30am - 11:30am
- Location: LWSN 1168
Roll Call
- Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Faculty Search - Mariheida Codova-Sanchez
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Socials - Vaishnavi Chandrasekaran
- Co-Advisor - Renate Mallus-Medot
- Former Advisor - Patrick Eugster
- Absent
- Travel Grant - Radhika Bhargava
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Webmaster - Denis Ulybyshev
Officer Reports
- Treasurer - PGSG has ~$3800 in BOSO
Old Business
- None
New Business
- Renate
- TA-ship notices go out too late. Can GSB put pressure on Department to notify students of TA-ships before August?
- Students are lagging behind on requirements (quals, plan of study, prelim)
- 5.5 years to PhD average under threat.
- Can GSB help rewrite instructions to help students (and grad office)?
Discussion
- Events
- Social chairs are in charge of all social events
- Ideas for social events:
- Football Game
- Board Game Night
- Movie Night
- Bowling & Billiards
- Social Hours
- Mentorship
- Pair students by research area and degree requirement milestones
- Sponsor 2-3 lunches
- Pair with other events to target specific groups of students
- Budget
- Socials: $2000
- Mentorship: $1500
- Faculty Search: $100
- Total: $3600
- Advice for GSB from Prof. Eugster
- Advisors: keep GSB on a short leash
- GSB: Take issues to advisors first
Next Meeting
- Week of Oct 29th
- Arbitrary Decision of the Chair: Ruby is in charge of planning next meeting
Action Items
- Kushal & Vaishnavi
- Movie Night, 10/12, 6pm, LWSN 3102
- Rohit
- Mentorship Web Signup
- Philip
- Email Sunil to get names of committee chairs
- Praveen
- Figure out online reimbursements
- Ruby
- Plan next GSB meeting. Must have at least 7 GSB members in attendance.
- All
- Look at degree requirement instructions and think about how to improve them
- Tell students to check their degree progress on the CS portal site
31 October 2012
- Time: 3:00pm - 4:00pm
- Location: LWSN Commons
Roll Call
- Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Travel Grant - Radhika Bhargava
- Faculty Search - Mariheida Codova-Sanchez
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Graduate Committee MS - David Runyan
- Webmaster - Denis Ulybyshev
- Co-Advisor - Renate Mallus-Medot
- Absent
- Socials - Kushal Lakhotia
- Socials - Vaishnavi Chandrasekaran
Officer Reports
- None
Old Business
- Upcoming Events:
- Rack 'n Roll bowling night (Vaishnavi) - Friday Nov, 2nd 6pm at Union Rack 'n Roll
- Graduate Issues:
- Time to graduation is lagging - how to fix?
- Only let PhD students take quals
- Make TA funding contingent upon academic progress
- Accept fewer students
- Fully fund all incoming students
- TAs are notified too late - how to fix?
- ???
New Business
- By unanimous decision: No Pizza at GSB events
- Who will plan the next meeting?
- Ruby moves that Praveen plan it
- Without objection, motion passes
Discussion
- Future Events:
- Ruby - Basketball tickets
- Rohit - Mentorship
- Denis - Table tennis or Racquetball at the Rec
- GSB - Cosponsored event with USB,ACM and CSWN
Next Meeting
- Week of Nov 12th (before Town Hall)
- Planned by: Praveen
- Invite Prof. Prabhakar to come talk to us
- Note: File an EPF for this next meeting
Action Items
- Praveen: Plan the next meeting
- Ruby: Find out how much Basketball tickets cost
- Denis: Find out the cost, if any, of resrving table tennis and/or racquetball at the Rec
- Rohit: Give Denis access to the GSB Wiki
- Denis: Fix the GSB Wiki
- Rohit: Send out mentorship signup
- Vaishnavi: Send cost details of Rack 'n Roll to Praveen and Philip
- Vaishnavi: Advertise Rack 'n Roll event to grad students
- All: Attend VMware tech talk tonight and help clean up afterwards
13 November 2012
- Time: 3:00pm - 4:00pm
- Location: LWSN 1168
Roll Call
- Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Socials - Vaishnavi Chandrasekaran
- Webmaster - Denis Ulybyshev
- Co-Advisor - Renate Mallus-Medot
- Absent
- Travel Grant - Radhika Bhargava
- Faculty Search - Mariheida Codova-Sanchez
Officer Reports
- President
- VMware Tech Talk went well. Was well attended. Cleaned up room afterwards, as promised to Pam.
- Treasurer
- GSB has lots of money still.
- PGSG Senator
- PGSG is not up to much
- Faculty Search
- Nothing happening. Meeting with prospective students soon.
- Graduate Committee
- Excited about teaching fellowship. Voting at next Faculty meeting.
- Socials
- Hosting next 2 social hours.
- Webmaster
- Have instructions for how to update Wiki software.
Old Business
- Basketball Tickets
- Cost $30.
- Will send out poll to gauge interest in going to an athletic event.
- Ping Pong Tables
- Cannot generally be reserved, but they'll do it for Denis.
- Just need to know a time.
- We'll do it in the early Spring.
- Wiki
- Maybe we should make the Wiki open to all CS Students to edit.
- OK. We'll do that.
- Mentorship
- Signup poll will be sent out by tomorrow (11/14)
- Mentorship events will start in Spring.
- All CS Orgs Game Night
- Praveen is buying Hot Box pizza on behalf of orgs.
- Orgs are splitting costs 4 ways, up to $250 each.
- Mostly happening in LWSN Commons, but LWSN basement rooms also reserved.
New Business
- Next Meeting Planner
- By unanimous decision (and random coin flip), Mariheida will plan the next meeting.
- Late November Event
- Ruby and Socials will find out how many students are interested in the $20 4 event sports pass
- If enough, but not too many, GSB will buy sports passes for CS students.
- Budget: $400
- Finals Pizza
- Finals NOT Pizza.
- Not happening at all, by unanimous consent.
- Corporate Relations / Tech Talk Chair
- Vaishnavi volunteered, on behalf of Socials, to handle future requests for GSB to host corporate speakers
- No pizza rule is in effect.
Discussion
- Graduate Town Hall
- Let students know that GSB can ask questions on their behalf.
- Not Pizza is being served.
- Walmart and Papa Johns are evil
- Don't buy stuff from them
- Domestic students pay a lot for insurance and can't pay late
- Because Int'l students don't use the insurance much.
- If we pooled Int'l with Domestis, Int'l would pay more.
- PGSG will know more.
Next Meeting
- Week of Nov 27th
- Planned by: Mariheida
- Note: File an EPF for this next meeting
Action Items
- Mariheida - Plan next meeting
- Ruby - Send out poll to find out how many students are interested in sports passes
- Vaishnavi & Kushal - Decide if it's worth it for GSB to buy sports passes
- Denis - Update the Wiki software
- Denis & Rohit - Make the Wiki editable by all in CS domain
- Rohit - Send out Mentorship sign up poll
- All - Come to Town Hall
- All - RSVP to All CS Orgs Game Night
16 January 2013
- Time: 2:00pm
- Location: LWSN 1168
Roll Call
- Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Travel Grant - Radhika Bhargava
- Faculty Search - Luojie Xiang
- Faculty Search - Mariheida Codova-Sanchez
- Graduate Committee PhD - Ruby Tahboub
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Webmaster - Denis Ulybyshev
- Co-Advisor - Renate Mallus-Medot
- Absent
- Socials - Vaishnavi Chandrasekaran
Minutes of the Previous Meeting
- Approved without objection
Officer Reports
- Chair
- Updating the Wiki with meeting minutes, updated the GSB advisors, working with Prof. Vitek to get graduate students to help out with interviewing applicants.
- Treasurer
- GSB has ~$2700 in BOSO.
- There is some potential to get more money from an collaboration organization.
- PGSG Senator
- Grad student lounge coming soon, will be on top of Visitor Information Center.
- Travel Grants
- Nothing new
- Faculty Search
- Nothing new
- Graduate Committee
- Teaching fellowship approved.
- Socials
- Nothing new
- Webmaster
- sudo users list updated
- will update Wiki software soon
Old Business
- Ping Pong
- Denis will try to reserve table for 2 February or 9 February.
- Denis will file EPF, costs include: ping pong balls, racquet rental.
- Denis will buy ping pong balls, but not from Walmart.
- GSB will invite graduate students and faculty to come play table tennis.
- Mentorship
- Rohit will send out sign up link today
- Rohit will collect responses and assign mentor-mentee pairs next week.
- GSB will pay for mentorship lunches, $20 per group.
New Business
- Graduate Admissions Interviews
- The GSB has often asked to be represented in decision making
- There is nothing as important to the quality of the department, and ultimately the value of degrees we grant, than the quality of the student pool
- Volunteers: Vaishnavi, Luojie, Mariheida, Kushal, Denis, Philip
- Board Game Nights
- Fridays: 1/25, 2/22, 3/22
- Philip will file EPFs
- Need a volunteer to get food (not pizza) and drinks (Coke products only) and plates and napkins and cups and utensils.
- Budget: $200 each
- Movie Nights
- Fridays: 2/1, 3/1, 3/29
- Philip will file EPFs
- Need a volunteer to get food (not pizza) and drinks (Coke products only) and plates and napkins and cups and utensils.
- Budget: $200 each
- Bowling and Billiards
- Friday 2/15
- Need a volunteer to organize the event (file EPF, order food and drinks from PMU ahead of time)
- Budget: $400
Discussion
- Other Events
- Snow Skiing
- Late January?
- David will investigate logistics and cost
- GSB to host CS Social Hour
- No date decided
- Basketball Game
- Ruby will pick the next cheap game and have an EPF ready to go
- Budget: $300
- GSB T-Shirt
- Kushal will find a site where users can design t-shirts
- Budget: $250
Next Meeting
- Week of 28 Jan. or 4 Feb.
- Planned by: Rohit
Action Items
- Denis: Ping Pong event - file EPF, reserve tables, buy ping pong balls
- Rohit: Send out mentorship signup
- Vaishnavi, Luojie, Mariheida, Kushal, Denis, Philip: Interview graduate applicants
- Philip: File EPFs for Board Game Nights and Movie Nights
- ???: Volunteer to buy food and drinks for Board Game Night on 1/25
- ???: Volunteer to buy food and drinks for Movie Night on 2/1
- Vaishnavi: Organize Bowling and Billiards
- David: Investigate logistics of Snow Skiing
- ???: Volunteer to host CS Social Hour
- Ruby: Plan another Basketball Game ticket pull
- Kushal: Find a t-shirt design website
- Rohit: Plan the next meeting
- All: Promote and attend GSB events
Adjournment
- 2:58pm
6 February 2013
- Time: 2:00pm
- Location: LWSN 2149
- Call to Order: 2:09pm
Roll Call
- Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Webmaster - Denis Ulybyshev
- Socials - Vaishnavi Chandrasekaran
- Absent
- PGSG Senator - Rohit Jain
- Travel Grant - Radhika Bhargava
- Faculty Search - Mariheida Codova-Sanchez
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Co-Advisor - Renate Mallus-Medot
Minutes of the Previous Meeting
- Approved without objection
Officer Reports
- Chair
- Board Game Night and Not A Movie Night That's For Sure were both successful.
- Treasurer
- Nothing new.
- PGSG Senator
- Absent
- Travel Grants
- Absent
- Faculty Search
- Faculty candidate talks start next week, on 2/14
- Graduate Committee
- Nothing new.
- Socials
- Bowling and Billiads Event
- 2/15, 6pm - 9pm, PMU
- EPF filed
- Lanes and tables reserved.
- Food from PMU food court
- $500 budget
- Webmaster
- Updated Wiki, then rolled back again because update was having errors.
Old Business
- Ping pong tournament
- Rec rejected reservation request - not enough lead time given.
- Denis will see if anybody wants to show up anyways.
- Mentorship
- Rohit was absent, so we don't know what's up with this
- Graduate Admissions Interviews
- Volunteers did some.
- Board Game Nights
- Doing more.
- 2/22 BGN food will be provided by Praveen.
- Movie Nights
- Now, Not A Movie Night That's For Sure (NAMNTFS).
- 3/1 NAMNTFS food will be provided by Vaishnavi.
- Bowling and Billiards
- 2/15, 6pm - 9pm, PMU.
New Business
- Movie Night at a Movie Theatre
- Anybody who would like to look into this (see how much it would cost, etc.) is welcome to do so.
- Faculty Candidate Season Has Arrived
- GSB is expected to be at every candidate's talk
- GSB is expected to be at every candidate's meeting with grad students
- Faculty search officers are responsible for getting other grad students to attend both talk and meeting
- Faculty search officers are responsible for soliciting feedback from grad students about candidates, and reporting that feedback, when called upon to do so, to the faculty.
Discussion
- None.
Next Meeting
- Week of 2/25, or 3/4
- Planned by: David
Action Items
- Praveen
- Order food for 2/22 Board Game Night
- Vaishnavi
- Order food for 3/1 NAMNTFS
- Denis
- Help Praveen and Vaishnavi transport food on 2/22 and 3/1
- Ruby (or someone else)
- Look into cost of hosting movie night at a movie theatre
- Rohit
- Assign groups in mentorship program
- Luojie
- Organize large graduate student turn out at faculty candidate talks and grad student meetings
Adjournment
- 2:46pm
