1 October 2012

Time: 10:30am - 11:30am
Location: LWSN 1168

Roll Call

Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Faculty Search - Mariheida Codova-Sanchez
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Socials - Vaishnavi Chandrasekaran
- Co-Advisor - Renate Mallus-Medot
- Former Advisor - Patrick Eugster
Absent
- Travel Grant - Radhika Bhargava
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Webmaster - Denis Ulybyshev

Officer Reports

Treasurer - PGSG has ~$3800 in BOSO

Old Business

None

New Business

Renate
- TA-ship notices go out too late. Can GSB put pressure on Department to notify students of TA-ships before August?
- Students are lagging behind on requirements (quals, plan of study, prelim)
  - 5.5 years to PhD average under threat.
  - Can GSB help rewrite instructions to help students (and grad office)?

Discussion

Events
- Social chairs are in charge of all social events
- Ideas for social events:
  - Football Game
  - Board Game Night
  - Movie Night
  - Bowling & Billiards
  - Social Hours
Mentorship
- Pair students by research area and degree requirement milestones
- Sponsor 2-3 lunches
- Pair with other events to target specific groups of students
Budget
- Socials: $2000
- Mentorship: $1500
- Faculty Search: $100
- Total: $3600
Advice for GSB from Prof. Eugster
- Advisors: keep GSB on a short leash
- GSB: Take issues to advisors first

Next Meeting

Week of Oct 29th
Arbitrary Decision of the Chair: Ruby is in charge of planning next meeting

Action Items

Kushal & Vaishnavi
- Movie Night, 10/12, 6pm, LWSN 3102
Rohit
- Mentorship Web Signup
Philip
- Email Sunil to get names of committee chairs
Praveen
- Figure out online reimbursements
Ruby
- Plan next GSB meeting. Must have at least 7 GSB members in attendance.
All
- Look at degree requirement instructions and think about how to improve them
- Tell students to check their degree progress on the CS portal site

31 October 2012

Time: 3:00pm - 4:00pm
Location: LWSN Commons

Roll Call

Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Travel Grant - Radhika Bhargava
- Faculty Search - Mariheida Codova-Sanchez
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Graduate Committee MS - David Runyan
- Webmaster - Denis Ulybyshev
- Co-Advisor - Renate Mallus-Medot
Absent
- Socials - Kushal Lakhotia
- Socials - Vaishnavi Chandrasekaran

Officer Reports

None

Old Business

Upcoming Events:
- Rack 'n Roll bowling night (Vaishnavi) - Friday Nov, 2nd 6pm at Union Rack 'n Roll
Graduate Issues:
- Time to graduation is lagging - how to fix?
  - Only let PhD students take quals
  - Make TA funding contingent upon academic progress
  - Accept fewer students
  - Fully fund all incoming students
- TAs are notified too late - how to fix?
  - ???

New Business

By unanimous decision: No Pizza at GSB events
Who will plan the next meeting?
- Ruby moves that Praveen plan it
- Without objection, motion passes

Discussion

Future Events:
- Ruby - Basketball tickets
- Rohit - Mentorship
- Denis - Table tennis or Racquetball at the Rec
- GSB - Cosponsored event with USB,ACM and CSWN

Next Meeting

Week of Nov 12th (before Town Hall)
Planned by: Praveen
Invite Prof. Prabhakar to come talk to us
Note: File an EPF for this next meeting

Action Items

Praveen: Plan the next meeting
Ruby: Find out how much Basketball tickets cost
Denis: Find out the cost, if any, of resrving table tennis and/or racquetball at the Rec
Rohit: Give Denis access to the GSB Wiki
Denis: Fix the GSB Wiki
Rohit: Send out mentorship signup
Vaishnavi: Send cost details of Rack 'n Roll to Praveen and Philip
Vaishnavi: Advertise Rack 'n Roll event to grad students
All: Attend VMware tech talk tonight and help clean up afterwards

13 November 2012

Time: 3:00pm - 4:00pm
Location: LWSN 1168

Roll Call

Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Socials - Vaishnavi Chandrasekaran
- Webmaster - Denis Ulybyshev
- Co-Advisor - Renate Mallus-Medot
Absent
- Travel Grant - Radhika Bhargava
- Faculty Search - Mariheida Codova-Sanchez

Officer Reports

President
- VMware Tech Talk went well. Was well attended. Cleaned up room afterwards, as promised to Pam.
Treasurer
- GSB has lots of money still.
PGSG Senator
- PGSG is not up to much
Faculty Search
- Nothing happening. Meeting with prospective students soon.
Graduate Committee
- Excited about teaching fellowship. Voting at next Faculty meeting.
Socials
- Hosting next 2 social hours.
Webmaster
- Have instructions for how to update Wiki software.

Old Business

Basketball Tickets
- Cost $30.
- Will send out poll to gauge interest in going to an athletic event.
Ping Pong Tables
- Cannot generally be reserved, but they'll do it for Denis.
- Just need to know a time.
- We'll do it in the early Spring.
Wiki
- Maybe we should make the Wiki open to all CS Students to edit.
- OK. We'll do that.
Mentorship
- Signup poll will be sent out by tomorrow (11/14)
- Mentorship events will start in Spring.
All CS Orgs Game Night
- Praveen is buying Hot Box pizza on behalf of orgs.
- Orgs are splitting costs 4 ways, up to $250 each.
- Mostly happening in LWSN Commons, but LWSN basement rooms also reserved.

New Business

Next Meeting Planner
- By unanimous decision (and random coin flip), Mariheida will plan the next meeting.
Late November Event
- Ruby and Socials will find out how many students are interested in the $20 4 event sports pass
- If enough, but not too many, GSB will buy sports passes for CS students.
- Budget: $400
Finals Pizza
- Finals NOT Pizza.
- Not happening at all, by unanimous consent.
Corporate Relations / Tech Talk Chair
- Vaishnavi volunteered, on behalf of Socials, to handle future requests for GSB to host corporate speakers
- No pizza rule is in effect.

Discussion

Graduate Town Hall
- Let students know that GSB can ask questions on their behalf.
- Not Pizza is being served.
Walmart and Papa Johns are evil
- Don't buy stuff from them
Domestic students pay a lot for insurance and can't pay late
- Because Int'l students don't use the insurance much.
  - If we pooled Int'l with Domestis, Int'l would pay more.
  - PGSG will know more.

Next Meeting

Week of Nov 27th
Planned by: Mariheida
Note: File an EPF for this next meeting

Action Items

Mariheida - Plan next meeting
Ruby - Send out poll to find out how many students are interested in sports passes
Vaishnavi & Kushal - Decide if it's worth it for GSB to buy sports passes
Denis - Update the Wiki software
Denis & Rohit - Make the Wiki editable by all in CS domain
Rohit - Send out Mentorship sign up poll
All - Come to Town Hall
All - RSVP to All CS Orgs Game Night

16 January 2013

Time: 2:00pm
Location: LWSN 1168

Roll Call

Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- PGSG Senator - Rohit Jain
- Travel Grant - Radhika Bhargava
- Faculty Search - Luojie Xiang
- Faculty Search - Mariheida Codova-Sanchez
- Graduate Committee PhD - Ruby Tahboub
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Webmaster - Denis Ulybyshev
- Co-Advisor - Renate Mallus-Medot
Absent
- Socials - Vaishnavi Chandrasekaran

Minutes of the Previous Meeting

Approved without objection

Officer Reports

Chair
- Updating the Wiki with meeting minutes, updated the GSB advisors, working with Prof. Vitek to get graduate students to help out with interviewing applicants.
Treasurer
- GSB has ~$2700 in BOSO.
- There is some potential to get more money from an collaboration organization.
PGSG Senator
- Grad student lounge coming soon, will be on top of Visitor Information Center.
Travel Grants
- Nothing new
Faculty Search
- Nothing new
Graduate Committee
- Teaching fellowship approved.
Socials
- Nothing new
Webmaster
- sudo users list updated
- will update Wiki software soon

Old Business

Ping Pong
- Denis will try to reserve table for 2 February or 9 February.
- Denis will file EPF, costs include: ping pong balls, racquet rental.
- Denis will buy ping pong balls, but not from Walmart.
- GSB will invite graduate students and faculty to come play table tennis.
Mentorship
- Rohit will send out sign up link today
- Rohit will collect responses and assign mentor-mentee pairs next week.
- GSB will pay for mentorship lunches, $20 per group.

New Business

Graduate Admissions Interviews
- The GSB has often asked to be represented in decision making
- There is nothing as important to the quality of the department, and ultimately the value of degrees we grant, than the quality of the student pool
- Volunteers: Vaishnavi, Luojie, Mariheida, Kushal, Denis, Philip
Board Game Nights
- Fridays: 1/25, 2/22, 3/22
- Philip will file EPFs
- Need a volunteer to get food (not pizza) and drinks (Coke products only) and plates and napkins and cups and utensils.
- Budget: $200 each
Movie Nights
- Fridays: 2/1, 3/1, 3/29
- Philip will file EPFs
- Need a volunteer to get food (not pizza) and drinks (Coke products only) and plates and napkins and cups and utensils.
- Budget: $200 each
Bowling and Billiards
- Friday 2/15
- Need a volunteer to organize the event (file EPF, order food and drinks from PMU ahead of time)
- Budget: $400

Discussion

Other Events
- Snow Skiing
  - Late January?
  - David will investigate logistics and cost
- GSB to host CS Social Hour
  - No date decided
- Basketball Game
  - Ruby will pick the next cheap game and have an EPF ready to go
  - Budget: $300
GSB T-Shirt
- Kushal will find a site where users can design t-shirts
- Budget: $250

Next Meeting

Week of 28 Jan. or 4 Feb.
Planned by: Rohit

Action Items

Denis: Ping Pong event - file EPF, reserve tables, buy ping pong balls
Rohit: Send out mentorship signup
Vaishnavi, Luojie, Mariheida, Kushal, Denis, Philip: Interview graduate applicants
Philip: File EPFs for Board Game Nights and Movie Nights
???: Volunteer to buy food and drinks for Board Game Night on 1/25
???: Volunteer to buy food and drinks for Movie Night on 2/1
Vaishnavi: Organize Bowling and Billiards
David: Investigate logistics of Snow Skiing
???: Volunteer to host CS Social Hour
Ruby: Plan another Basketball Game ticket pull
Kushal: Find a t-shirt design website
Rohit: Plan the next meeting
All: Promote and attend GSB events

Adjournment

2:58pm

6 February 2013

Time: 2:00pm
Location: LWSN 2149
Call to Order: 2:09pm

Roll Call

Present
- President - Philip Ritchey
- Treasurer - Praveen Kumar Gurumurthy
- Faculty Search - Luojie Xiang
- Graduate Committee PhD - Ruby Tahboub
- Webmaster - Denis Ulybyshev
- Socials - Vaishnavi Chandrasekaran
Absent
- PGSG Senator - Rohit Jain
- Travel Grant - Radhika Bhargava
- Faculty Search - Mariheida Codova-Sanchez
- Graduate Committee MS - David Runyan
- Socials - Kushal Lakhotia
- Co-Advisor - Renate Mallus-Medot

Minutes of the Previous Meeting

Approved without objection

Officer Reports

Chair
- Board Game Night and Not A Movie Night That's For Sure were both successful.
Treasurer
- Nothing new.
PGSG Senator
- Absent
Travel Grants
- Absent
Faculty Search
- Faculty candidate talks start next week, on 2/14
Graduate Committee
- Nothing new.
Socials
- Bowling and Billiads Event
  - 2/15, 6pm - 9pm, PMU
  - EPF filed
  - Lanes and tables reserved.
  - Food from PMU food court
  - $500 budget
Webmaster
- Updated Wiki, then rolled back again because update was having errors.

Old Business

Ping pong tournament
- Rec rejected reservation request - not enough lead time given.
- Denis will see if anybody wants to show up anyways.
Mentorship
- Rohit was absent, so we don't know what's up with this
Graduate Admissions Interviews
- Volunteers did some.
Board Game Nights
- Doing more.
- 2/22 BGN food will be provided by Praveen.
Movie Nights
- Now, Not A Movie Night That's For Sure (NAMNTFS).
- 3/1 NAMNTFS food will be provided by Vaishnavi.
Bowling and Billiards
- 2/15, 6pm - 9pm, PMU.

New Business

Movie Night at a Movie Theatre
- Anybody who would like to look into this (see how much it would cost, etc.) is welcome to do so.
Faculty Candidate Season Has Arrived
- GSB is expected to be at every candidate's talk
- GSB is expected to be at every candidate's meeting with grad students
- Faculty search officers are responsible for getting other grad students to attend both talk and meeting
- Faculty search officers are responsible for soliciting feedback from grad students about candidates, and reporting that feedback, when called upon to do so, to the faculty.

Discussion

None.

Next Meeting

Week of 2/25, or 3/4
Planned by: David

Action Items

Praveen
- Order food for 2/22 Board Game Night
Vaishnavi
- Order food for 3/1 NAMNTFS
Denis
- Help Praveen and Vaishnavi transport food on 2/22 and 3/1
Ruby (or someone else)
- Look into cost of hosting movie night at a movie theatre
Rohit
- Assign groups in mentorship program
Luojie
- Organize large graduate student turn out at faculty candidate talks and grad student meetings

Adjournment

2:46pm

Table of Contents

1 October 2012

Roll Call

Officer Reports

Old Business

New Business

Discussion

Next Meeting

Action Items

31 October 2012

Roll Call

Officer Reports

Old Business

New Business

Discussion

Next Meeting

Action Items

13 November 2012

Roll Call

Officer Reports

Old Business

New Business

Discussion

Next Meeting

Action Items

16 January 2013

Roll Call

Minutes of the Previous Meeting

Officer Reports

Old Business

New Business

Discussion

Next Meeting

Action Items

Adjournment

6 February 2013

Roll Call

Minutes of the Previous Meeting

Officer Reports

Old Business

New Business

Discussion

Next Meeting

Action Items

Adjournment