GSB 2005-2006 Meeting Minutes

Ethan, Marina, Elizabeth, Bill, Paul, Jacques, Prof. Frederickson

• Meeting called to order 11am
• Corp. Partners
  • April 3, 2:15-3:15
  • Would like up to 12 ppl should attend
  • Discuss involvement
    • social events
    • hiring
    • grad committee
    • open forum
    • handbook
    • Ph.D. survival guide
    • grad school survival guide
  • Slides to be distributed to Corp. Partners
    • Due March 23rd
• Awards Banquet
  • April 3rd
  • Funny Award
    • Open it to general grad population for nomination
  • Find out if we need to arrange for the awards
• New student event
  • worked out well
• open forum
  • end of March will not work
  • find time in early April
• Elections
  • Marina will send draft e-mail
• Tech Talk (Ryan Consulting)
  • March 30th, 5pm
  • Will have pizza
• Changes to curriculum
  • Bill has details

Ethan, Marina, Abhilasha, Andrew, Elizabeth, Jing, Luke, Bill, Paul, Abhinav, Jacques

• Meeting called to order 11am
• Faculty Candidates
• CoS Representative
  • Abhinav
• Graduation Event
  • limit social activities
  • basically food and drink only
  • get Boilermaker Express to shuttle people
• New student dinner
  • March 3, 6pm
  • Andrew, Ethan, Bill, Paul
    • 15 seats in cars for shuttling students
• Research Bulletin
  • 22 submitted
  • Paul will get everything from Sarvjeet and check for broad coverage of research areas
• Open forum
  • Mar 22nd
  • Hambrusch, Clifton, Gorman, maybe more
  • Bill will collect anonymous topics for discussion
• Next social event
  • Mar 8th, 6pm pizza event
  • Marco's pizza coupon not yet arrived
• Outreach
  • looking for volunteers
  • Ethan, Abhilasha, Elizabeth, Jacques

Marina, Paul, Ethan, Andrew, Luke, Elizabeth, Bill

• Meeting came to order 10:30am
• Travel Grants
  • 1 application
    • work done before Purdue
    • int'l conference
  • From Prof. Hambrusch
    • should be work done at Purdue
    • int'l not currently allowed
  • Modify program
    • in the paper student must list affiliation as Purdue
    • allow int'l conference, but still $500 limit
  • this application rejected on int'l conference
• C grade requirement
  • students with more than 3 C's would have to leave the dept.
  • questions
    • retakes?
    • review process?
  • clarification requested
• Updated budget (contact Marina for copy)
  • will apply to next year's GSB
• Suburu Grant
  • probably won't be getting
• Research bulletin
  • submissions due in about 2 weeks
• Survival guide
  • Ethan has some updates
  • He will complete them before it is turned over to next year's GSB
• Elections
  • coming up
  • nomination by website?
  • April 15th is deadline

Luke, Marina, Abhilasha, Paul, Andrew, Bill, Elizabeth, Aaron

• Meeting came to order 11am
• Northrop Grumman letter
  • Marina has a newer version
  • send any comments or updates
• Google tech talk
  • 60-70 cs students
  • Feb 8th
  • need 2 hours, around 11:30-1:30
  • possibly combined w/ ce
    • may be too difficult to organize
  • Marina checking on room
• Budget
  • Spring/Fall Semester (per semester)
    • Open forum - $200
    • Food events (3) - 3 x $150
    • Weekly coffee hour - $500
    • Additional expenses (bowling, pool, etc) - $250
  • Summer semester
    • Food events (2) - 2 x $150
    • Additional expenses (bowling, pool, etc) - $100
  • Travel Grants
    • We would like to maintain a $10,000 balance
    • At this point that would require $1000
• Time change for meetings
  • Leave the same for now
• Graduation event
  • date: during dead week
  • 2 or 3 committee members (Marina, ?, ?)
• Grad Day for Incoming Students
  • Tentative Friday March 3rd, 6pm
• Outreach program
  • looking for a few students to volunteer
  • still not very much information available
• Research bulletin
  • Sarvjeet will be done in the next few days
  • Marina will e-mail
• Grad School Panel
  • next week
  • free food
• PGSG Announcements
  • See Andrew

Ethan, Marina, Andrew, Bill, Yipeng, Elizabeth, Paul

• Meeting came to order 10:30am
• Funding Meetings
  • Advisors need to communicate with their students
  • students need to approach Advisors
  • Students are in charge and should seek out new funding if concerned
• Open forum
  • 2nd half of semester
  • expect 60-70 ppl
  • ask for money for pizza from the dept.
• Budget
  • Set up a GSB budget (Ethan)
  • 3 events each spring/fall
  • 2 events summer
  • find out cost for cookies and coffee
• Funding
  • thank you note to Northrop Grumman
• Motorola
  • Marina made introductory contact and will setup a dialog
• Outreach program
  • get more information
• Survival guide
  • Ethan will update with funding related information

Marina, Jacques, Jing, Prof. Frederickson, Ethan, Bill, Elizabeth, Andrew, Paul, Sarvjeet, Luke

• Meeting came to order 10:35am
• Membership changes
  • Scott, Dan gone
  • make member - Bill
  • Grad Committee - Bill
  • Scott's Replacement - Drop position
  • Dan's Position - ask around in networking
  • Xu - Marina will ask
  • Abhinav - Showing interest
• Funding Meeting
  • Tues 11am
  • Issues
    • funding for full year
    • timelines
    • communication
    • make positions outside of CS known to CS people
    • students w/ funding expectations when funding dries up
    • develop a buffer fund that all grants contribute to
  • Marina, Ethan, Luke, Paul
• Ph.D. Manual
  • proofread
  • all parts complete
• Research Bulletin
  • online form - Sarvjeet
  • Marina - e-mail
  • Paul - compile
• Sponsors
  • Marina & Abhilasha - meeting w/ Jean Jackson
• Grad School Panel
  • 2 first year students (Aaron, Chris)
• Travel Grants
  • Deadline early-middle Fed
  • Marina will announce

Marina, Paul, Jacques, Luke, Abhilasha, Muralikrishna, Elizabeth, Andrew, Bill

• Meeting came to order at 12:35pm
• Corp Relations
• Proposal to Dept for funding
  • ask dept for an annual stipend
• Pizza event Wed
  • Paul will arrange drinks
• Set up meeting for funding
• Paul will contact qual 1 profs and ask them to make a special 591C announcement

Marina, Paul, Ethan, Jacques, Abhilasha, Muralikrishna, Elizabeth, Jing, Andrew, Scott

• Meeting came to order at 12:35pm
• Employee Social
  • Send Comments
• Travel Grants
  • Monday Feb 6th
  • Early April
  • Mid June
• Corp. Partners Doc
  • Minor changes remain
  • Start taking pictures of events
  • Put focus on event sponsors
• Events
  • Enough money for one more this semester
• Research Seminar Class
  • ask profs of Qual 1 classes to annouce in class
• Discussion about funding issues for graduate students

Members Present: Marina, Paul, Ethan, Jacques, Luke, Aaron, Elizabeth, Yipeng

• Meeting began 12:30pm
• Social Events
  • Google money for…
    • 2 pizza events
    • 1 pizza event and coffee hour
  • 2 Pizza events
    • Thursday Nov 10th 6pm
      • Jacques pizza
      • Elizabeth drinks
      • Room CS 101
    • Finals week
• Funding
  • Down to $400 of GSB money
  • Nice to have steady funding from Dept.
• Job search panel
  • looking for post-docs
• Employee event
  • Need a prize
  • Need Purdue related posters
  • Need music
    • maybe Barry
• Student evaluations
  • Send comments to Jacques

Marina Blanton, Paul Rosen, Ethan Blanton, Sarvjeet Singh, Jing Dong, Andrew Scharlott, Lukasz Ziarek, Abhilasha Bhargav, Muralikrishna Ramanathan, Elizabeth Blythe, Scott Parker

• Meeting begins 12:30pm
• External Reviews
  • 5 gsb members volunteered
  • need non-gsb members also
  • make list of issues from non-attending gsb members
  • e-mail to all grad students inviting them to send input for external review
• Employee Social Organizer
  • Jing
  • Paul (if no one else is willing)
• Travel Grants
  • meeting on friday
  • need a better system for picking committee
• Tech Talks
  • Echostar
    • need flyers
    • e-mail announcement
  • Amazon
    • need date
• Travel Grant Sponsorship
  • change names of different levels
  • donation to any gsb program will qualify a company on one of these levels
• Events
  • Job search panel
    • postdocs (1-2)
    • Dr. Atallah
    • recent tenure faculty
    • Dr. Hambrusch
• Social Hours
  • cookies and coffee
  • 3pm mondays
  • investigate cost
• Faculty Search
  • 6 faculty members
  • search might start this semester

Marina, Paul, Ethan, Jing, Andrew, Jacques, Aaron, Elizabeth, Scott, Yu

• Meeting came to order 12:35pm
• New fellowship students
  • had a seat for first year fellow
  • 2nd year fellow seat was open
  • Abhinav resigned seat
  • all new fellow candidates receive seats
• next event
  • Jacques unable to work out grilling event
  • Jing will arrange bowling event Tues 27th 6:30-8:30
    • 4 lanes, 1 table
    • no food
    • we will pay for shoes
• Travel grant deadline approaches
  • committee will need to be picked
• Grad committee meeting
  • 1 cr. hour research seminar
    • test water with faculty
  • prerec change
  • cross listing courses
• Health care coverage issues
• Make corporate mixer and other such events more grad student friendly

Ethan, Jacques, Sarvjeet, Jing, Andy, Luke, Abhinav, Abhilasha, Marina, Aaron.

• Corporate partners
  • decided to solicit donations for the travel grants and general funds separately.
  • packages for general funds are: bronze ($250), silver ($500), gold ($1000), and platinum ($2000).
  • Abhilash will enter the numbers into her document and distribute this to everyone.
  • Abhinav will write a letter to Northrop Grumman describing how their money was spent last year.
• Events this semester
  • discussed possibilities of:
    • organizing programming and other contests (must do ACM programming contests through the ACM chapter);
    • organizing preparation for job search or tenure-track position panels;
    • ordering Jimmy John's for events instead of pizza.
  • decided to have BBQ on campus at the end of September and a bowling night at the end of October
    • Jacques will look into the possibilities of organizing the BBQ.
    • Jing will look into the possibilities of organizing the bowling night (Tue, Wed, or Thu two weeks from now).
• Misc
  • so far, there is a tie among all fellowhips candidates (2-2-2).
  • we might see if someone from OS/networking is interested in being on the GSB.
  • Aaron will arrange and go to the CS organizations meeting.

Marina Blanton, Paul Rosen, Ethan Blanton, Sarvjeet Singh, Jing Dong, Andrew Scharlott, Jacques Thomas, Lukasz Ziarek, Abhinav Jain, Abhilasha Bhargav, Yu Zhang

• Meeting Came to Order 12:35pm
• Research Seminar for New Students
  • Fall vs. Spring - Spring
  • 1 cr. P/F
  • required for all students? - No
  • allow student presentations - No
  • other topics to be covered besides research
    • keep focus on faculty presentations
• Issues with Curriculum
  • consistency in courses from semester to semester
  • relaxing table requirement for the first 2 years
  • allow seminar courses to count towards table requirement
  • difficulty of transfer of credits
  • limited course choice
    • courses not offered on a regular basis
• Google Recruitment
  • increasing research dept.
  • having a graduate only session
  • Sept. 19th
  • todo
    • e-mail announcement
    • reserve room
    • everyone posts fliers
• Travel Grants
  • Sarvjeet updating the website
  • committees formed now to encourage everyone to participate
• Meeting Next Week Same Time

Marina, Paul, Ethan, Dan, Jing, Andrew, Luke, Abhinav, Prof. Frederickson

• Meeting came to order at 11:35am
• First Year Seats
  • Questions about Tomak's seat
  • 5 people for 3 seats
  • Allow for open meetings
    • TA and Ra candidates receive seats
    • Fellowship will have vote
    • Non-elected individuals will be invited to participate w/o being members
• Travel grants
  • Discussion of possible issues
  • Add question “are any other authors funded by this paper”
  • Travel grant (3 member) committee selected from GSB
  • Needs to be announced soon
• Replacement for Dan on Graduate Committee
• Techtalk (Oct 13) Dishnetwork
• Meeting w/ corporate partners
  • Present travel grants for future funding
  • Benefits meeting
    • Spouses now have out-of-state tuition waved
    • Employees can get up to 10 days leave of absence
    • spouses/dependants now subsidized
    • Andrew will take negative insurance issues to Senate
      • E-mail details of experiences to him
• CS Organizations meetings
  • Series of job events by USB (will be announced by GSB as well)
  • Common student organizations calendar

Marina, Paul, Ethan, Andrew, Luke, Abhinav, Abhilasha, Prof. Frederickson

• Meeting came to order at 2pm
• Survival Guide
  • Final draft version in a week
  • Offer free google stuff for student/faculity review
  • final changes due anytime Sat.
  • Priliminary version will be prepared by Ethan by Monday
  • Final version published 1 week later
• Bowling event
  • Google prizes
  • Paul gets soda, ice, and cups
  • Luke orders $80 worth of pizza
• Mentoring program
  • mentoring will be passive (students will approach mentors)
  • list international vs. domestic
  • post mentors on webpage in addition to e-mailing the list
• Travel grants
  • measuring quality of conferences
  • number of papers previously published
  • current version of the proposal will be sent out
• Q&A session for incoming grads
  • possible meeting on 14th to determine who will answer questions
  • or just use consensus by e-mail

Marina Bykova, Paul Rosen, Ethan Blanton, Abhinav Jain, Lukasz Ziarek, Abhilasha Bhargav, Prof. Frederickson

• Meeting came to Order 2:05pm
• Thursday Event
  • Paul will get food ($80)
    • Plan for 30 people
    • veggie burgers
    • beef burgers
  • Abhinav will get supplies from the corec
  • Marina will send remind
  • Marina will invite faculty and staff to join also
• Google Event
  • Bowling
  • Mid to late July (July 21st Tentatively)
  • Google can pay for pizza NOT bowling
• Maybe pizza and a movie event….
• Finances
  • Approx. $1100 in bank
  • Northrop Grumman
  • Prof. Fredrickson suggested sending “report” on activities that their donation helped fund.
    • Ethan will put together a list
  • Another T-shirt fund raiser?
    • possibly have ready by orientation
• Mentoring
  • 3 people outside GSB
  • 12 GSB
  • Event first week of school
  • E-mail faculty about program
• Survival Guide
  • Ethan still working on getting permission from ACM to modify
  • Ethan will do a “once over” when he receives permission
• Important Dates
  • Aug 15th - GSB Q&A
  • Aug 23rd (Tentative) - Mentoring Event
  • Aug 1st - Survival guide completion date
• Extra google prizes (from Luke)
  • Placed in storage by Paul
• Resume book for graduate students
  • We could collect resumes from graduate students and organize them in a more meaningful way than what is done now (e.g., divide in categories based on area).
  • The process could be web-based, need to discuss it with Sarvjeet first.
  • We will also collect resumes of the GSB members for corporate partners. Luke will do it.
• Corporate partners
  • Abhilasha and Abhinav are going to work more on proposals for corporate partners.
  • We might look into running joint events with other organizations and/or departments at Purdue.
  • Luke is still waiting for response from Google regarding tech talks.
• Travel grants
  • Abhilasha and Marina met with Dr. Hambrusch and Dr. Frederickson yesterday to discuss grants.
  • Next step is to obtain input from Dr. Spafford and Dr. Clifton.
  • Grants will be competition based (tentatively 4 deadlines per year), quick turnaround (2 weeks).
  • We want to emphasize that this is not the first place to go.
  • Evaluation done by both the GSB and faculty based on conf. acceptance rate and other criteria.
  • All details should be thought through before we start the program.
• Other
  • It would be nice to have GSB T-shirts, but might be expensive to do.

Ethan Blanton, Luke Ziarek, Abhinav Jain, Abhilasha Bhargav, Marina Bykova, and Paul Rosen

• Meeting came to order 2pm.
• Graduate Student Survival guide
  • Ethan will perform initial proof
• Mentoring program
  • Luke suggests having mentoring event w/ google money
  • During early first week of class
  • Plan of action
    • GSB members required to participate
    • Optional for other grad students
    • Informal for this year
• Budget talk
  • Google $250 per semester
  • Additional google money for the summer
  • possibly extra for incoming grad student event
• Travel grants
  • Qualification
    • Acceptance rate of the conference
  • Maybe be able to use coffee machine money ($2500) for program
• Contacts
  • Make list of existing and desired contacts (Abhinav)
  • Contact Engineer Council about Job Fair (Abhilasha)
• Events for next year
  • try to get more tech talks
  • student talks
    • start in fall
    • find about 6 people to talk
    • fund raising by candy or food in lounge
• Social events
  • possible weekend trip
  • BBQ
    • bring your own food
    • we'll provide grill supplies, plates, and drinks
    • 2nd Week of June (Tu, We, or Th) 4-7pm
    • Abhinav and Paul find and reserve venue