GSB 2004-2005 Meeting Minutes

Senator

Tech Talk

Election

Faculty Search

Graduating Event

Misc.

This is what most of us agreed on and we have assigned one or more duties to every one.

Elections - We have set a deadline for April 11 to be the last nomination day, by April 15 we should have a good idea about new board. Wei is talking with Dr. Gorman and Renate to get the data that we need to decide on the constituion of next GSB. They might do a information session, but its their job advertising it and if we need a voting Changjiu and Nick will help to set it online.

Faculty Candidate Interviews - We have passed a law today, and that is that the person representing a group will have to attend both the talk and GSB meeting time with the candidate along with Faculty Search Reps. Also, it will be the job of that group's rep to popularize this talk to his group mates. Faculty search committee member will let the group rep know about which talk is when. The genral mass spamming will also happen.

This meeting was held in CS111 on 2004-11-11 at 17:00

Members Present : Chetak Sirsat, Rupak Sanjel, Changjiu Xian, Wenchang Liu, Ossama Younis, Reynold Cheng, Marina Bykova, Dan Noland, Abhinav Jain, Umut Topkara, and Wei Jiang

Abhinav read the agenda

Discussion of Tomasz Czajka's non-credit class to train a programming team to compete in contests. A proposal needs to be written. Dan and Abhinav agreed to help with this.

Discussion of the research builtin: Abhinav has found has 5 entries, Marina 5, Umut 1. The networks and languages groups have yet to report. Chetak was chosen to be the editor/compiler of the builtin.

Discussion of the academic jobs panel: 30 USD per speaker was alloted for thank you gifts. It will be at 15:30 in G66 on the 22nd. Cookies and soda will be served as refreshments. Renate will help us with the flyers.

Discussion of ACM's Grad School Panel: Rupak and Dan will represent GSB. ACM will handle the details. Nov 16 at 19:00 in UNIV 101

Discussion of T-Shirt Sales: Should we have a preorder time? We need to use Purdue printers. Changjiu will set up a poll for the best design on the web site. Sell on December 3rd?!?! Dan was chosen to research printing costs.

Report from the undergrad feedback forum: TA's should hold office hours via Instant Messenger. EE270 should be retained as a science course in the undergrad curriculum.

New Responsibilities: Corporate Rep = Wenchang → Work with Jean Jackson and industry sponsors. New Graduate student government senator = Chetak

Is it possible to have an alumni representative?

This meeting on October 21, 2004 was held at CS 111 at 5pm.

It was attended by Abhinav Jain, Marina Bykova, Umut Topkara, Reynold Cheng, Wei Jiang, Ossama Younis, Christian Grothoff, Changjiu Xian, Eric Bryant and Wenchang Liu.

Chetak Sirsat, Daniel Noland, Rupak Sanjel and Md-Abdul Khan did not attend this meeting.

It was decided that GSB will have a graduate student meeting for helping in organizing events for social lunch on October 26, 2004. Marina will head that meeting.

The question of making a video was raised and it was decided that we will have a contest and people who want to take part in it should let us know.

Jairav Desai from ACM came and asked for our help in tech talks and our support in making events popular. Involve graduate and undergraduate students in some activities.

Umut will talk to HTM lounge to see if we could have coffee hours there. There is a possibility of having a monthly food hour and not having coffee hour at all.

Marina, Eric, Abhinav and Wei will work on election procedure formulation.

Abhinav mentioned about president dinner and possibility of having Diana Horn talk about human computer interaction.

We also talked about possibility of awarding travel grants, and it was decided that we write a proposal for the potention corporate sponsors. Chritian and Reynold are looking in this regard.

It was also decided that we have a faculty panel advising to be graduates on job search. Ossama and Reynold are incharge of this and we will have this panel sometime on either Novemeber 18 or 19.

Election report as well as the BOSO account card were filled out.

Discussion was begun concerning the amendment of the GSB election procedures. There was some discussion of if board members should represent students or their individual labs. Professor Frederickson commented on the difficulty of finding a nice mixture of students from various backgrounds. Dan Noland raised the question of weather there should be a fixed number of seats on the board.

Professor Frederickson on apportionment: the previous GSB was approximately 1 representative for every 10 students. Cerias and DB were the largest groups, followed by languages, There were a couple of catch all groups. Over time the size of research groups will change. Fellowships and unsupported students should also be considered.

Discussion on formation of a committee to research election amendments was discussed. It was decided that the committee would be chosen over email.

Jain constitution changes: There should be an option for officers to step down for a time during difficult circumstances. It was decided that a constitution committee would be chosen over email.

Jain suggested that we may need to help with the end of semester/holiday party. Do we need to send a representative to help Renate. Marina : could we have some “computer science”/geeky games or activities. Marina Should we add something to the coffee hours, have a topic?

Umut was elected to be the social chair. Marina, nolandda, and Rupak volunteered to help on the social committee.

The callout/mixer/general meeting was discussed. Pizza with the department head? Picnic? Pizza event 17:00-19:00. Room suggestions CS G66, MATH 175, CL50, CS 111, UNIV217.

Web Page updates

Jain : Weekly Coffee reservations CS101 coffee hours. Should we continue. Umut - There is some effort toward acquiring an espresso machine for the lounge.

Jain : Do we need an office?

Professor Frederickson : Academic job search advice session?

Marina : We don't have any new professors this year.

Rupak : could we get someone from thethe personal committee come and give some insight.