====== 1 October 2012 ====== * Time: 10:30am - 11:30am * Location: LWSN 1168 ===== Roll Call ===== * Present * President - Philip Ritchey * Treasurer - Praveen Kumar Gurumurthy * PGSG Senator - Rohit Jain * Faculty Search - Mariheida Codova-Sanchez * Graduate Committee MS - David Runyan * Socials - Kushal Lakhotia * Socials - Vaishnavi Chandrasekaran * Co-Advisor - Renate Mallus-Medot * Former Advisor - Patrick Eugster * Absent * Travel Grant - Radhika Bhargava * Faculty Search - Luojie Xiang * Graduate Committee PhD - Ruby Tahboub * Webmaster - Denis Ulybyshev ===== Officer Reports ===== * Treasurer - PGSG has ~$3800 in BOSO ===== Old Business ===== * None ===== New Business ===== * Renate * TA-ship notices go out too late. Can GSB put pressure on Department to notify students of TA-ships before August? * Students are lagging behind on requirements (quals, plan of study, prelim) * 5.5 years to PhD average under threat. * Can GSB help rewrite instructions to help students (and grad office)? ===== Discussion ===== * Events * Social chairs are in charge of all social events * Ideas for social events: * Football Game * Board Game Night * Movie Night * Bowling & Billiards * Social Hours * Mentorship * Pair students by research area and degree requirement milestones * Sponsor 2-3 lunches * Pair with other events to target specific groups of students * Budget * Socials: $2000 * Mentorship: $1500 * Faculty Search: $100 * Total: $3600 * Advice for GSB from Prof. Eugster * Advisors: keep GSB on a short leash * GSB: Take issues to advisors first ===== Next Meeting ===== * Week of Oct 29th * Arbitrary Decision of the Chair: Ruby is in charge of planning next meeting ===== Action Items ===== * Kushal & Vaishnavi * Movie Night, 10/12, 6pm, LWSN 3102 * Rohit * Mentorship Web Signup * Philip * Email Sunil to get names of committee chairs * Praveen * Figure out online reimbursements * Ruby * Plan next GSB meeting. Must have at least 7 GSB members in attendance. * All * Look at degree requirement instructions and think about how to improve them * Tell students to check their degree progress on the CS portal site ====== 31 October 2012 ====== * Time: 3:00pm - 4:00pm * Location: LWSN Commons ===== Roll Call ===== * Present * President - Philip Ritchey * Treasurer - Praveen Kumar Gurumurthy * PGSG Senator - Rohit Jain * Travel Grant - Radhika Bhargava * Faculty Search - Mariheida Codova-Sanchez * Faculty Search - Luojie Xiang * Graduate Committee PhD - Ruby Tahboub * Graduate Committee MS - David Runyan * Webmaster - Denis Ulybyshev * Co-Advisor - Renate Mallus-Medot * Absent * Socials - Kushal Lakhotia * Socials - Vaishnavi Chandrasekaran ===== Officer Reports ===== * None ===== Old Business ===== * Upcoming Events: * Rack 'n Roll bowling night (Vaishnavi) - Friday Nov, 2nd 6pm at Union Rack 'n Roll * Graduate Issues: * Time to graduation is lagging - how to fix? * Only let PhD students take quals * Make TA funding contingent upon academic progress * Accept fewer students * Fully fund all incoming students * TAs are notified too late - how to fix? * ??? ===== New Business ===== * By unanimous decision: No Pizza at GSB events * Who will plan the next meeting? * Ruby moves that Praveen plan it * Without objection, motion passes ===== Discussion ===== * Future Events: * Ruby - Basketball tickets * Rohit - Mentorship * Denis - Table tennis or Racquetball at the Rec * GSB - Cosponsored event with USB,ACM and CSWN ===== Next Meeting===== * Week of Nov 12th (before Town Hall) * Planned by: Praveen * Invite Prof. Prabhakar to come talk to us * Note: File an EPF for this next meeting ===== Action Items ===== * Praveen: Plan the next meeting * Ruby: Find out how much Basketball tickets cost * Denis: Find out the cost, if any, of resrving table tennis and/or racquetball at the Rec * Rohit: Give Denis access to the GSB Wiki * Denis: Fix the GSB Wiki * Rohit: Send out mentorship signup * Vaishnavi: Send cost details of Rack 'n Roll to Praveen and Philip * Vaishnavi: Advertise Rack 'n Roll event to grad students * All: Attend VMware tech talk tonight and help clean up afterwards ====== 13 November 2012 ====== * Time: 3:00pm - 4:00pm * Location: LWSN 1168 ===== Roll Call ===== * Present * President - Philip Ritchey * Treasurer - Praveen Kumar Gurumurthy * PGSG Senator - Rohit Jain * Faculty Search - Luojie Xiang * Graduate Committee PhD - Ruby Tahboub * Graduate Committee MS - David Runyan * Socials - Kushal Lakhotia * Socials - Vaishnavi Chandrasekaran * Webmaster - Denis Ulybyshev * Co-Advisor - Renate Mallus-Medot * Absent * Travel Grant - Radhika Bhargava * Faculty Search - Mariheida Codova-Sanchez ===== Officer Reports ===== * President * VMware Tech Talk went well. Was well attended. Cleaned up room afterwards, as promised to Pam. * Treasurer * GSB has lots of money still. * PGSG Senator * PGSG is not up to much * Faculty Search * Nothing happening. Meeting with prospective students soon. * Graduate Committee * Excited about teaching fellowship. Voting at next Faculty meeting. * Socials * Hosting next 2 social hours. * Webmaster * Have instructions for how to update Wiki software. ===== Old Business ===== * Basketball Tickets * Cost $30. * Will send out poll to gauge interest in going to an athletic event. * Ping Pong Tables * Cannot generally be reserved, but they'll do it for Denis. * Just need to know a time. * We'll do it in the early Spring. * Wiki * Maybe we should make the Wiki open to all CS Students to edit. * OK. We'll do that. * Mentorship * Signup poll will be sent out by tomorrow (11/14) * Mentorship events will start in Spring. * All CS Orgs Game Night * Praveen is buying Hot Box pizza on behalf of orgs. * Orgs are splitting costs 4 ways, up to $250 each. * Mostly happening in LWSN Commons, but LWSN basement rooms also reserved. ===== New Business ===== * Next Meeting Planner * By unanimous decision (and random coin flip), Mariheida will plan the next meeting. * Late November Event * Ruby and Socials will find out how many students are interested in the $20 4 event sports pass * If enough, but not too many, GSB will buy sports passes for CS students. * Budget: $400 * Finals Pizza * Finals NOT Pizza. * Not happening at all, by unanimous consent. * Corporate Relations / Tech Talk Chair * Vaishnavi volunteered, on behalf of Socials, to handle future requests for GSB to host corporate speakers * No pizza rule is in effect. ===== Discussion ===== * Graduate Town Hall * Let students know that GSB can ask questions on their behalf. * Not Pizza is being served. * Walmart and Papa Johns are evil * Don't buy stuff from them * Domestic students pay a lot for insurance and can't pay late * Because Int'l students don't use the insurance much. * If we pooled Int'l with Domestis, Int'l would pay more. * PGSG will know more. ===== Next Meeting ===== * Week of Nov 27th * Planned by: Mariheida * Note: File an EPF for this next meeting ===== Action Items ===== * Mariheida - Plan next meeting * Ruby - Send out poll to find out how many students are interested in sports passes * Vaishnavi & Kushal - Decide if it's worth it for GSB to buy sports passes * Denis - Update the Wiki software * Denis & Rohit - Make the Wiki editable by all in CS domain * Rohit - Send out Mentorship sign up poll * All - Come to Town Hall * All - RSVP to All CS Orgs Game Night ====== 16 January 2013 ====== * Time: 2:00pm * Location: LWSN 1168 ===== Roll Call ===== * Present * President - Philip Ritchey * Treasurer - Praveen Kumar Gurumurthy * PGSG Senator - Rohit Jain * Travel Grant - Radhika Bhargava * Faculty Search - Luojie Xiang * Faculty Search - Mariheida Codova-Sanchez * Graduate Committee PhD - Ruby Tahboub * Graduate Committee MS - David Runyan * Socials - Kushal Lakhotia * Webmaster - Denis Ulybyshev * Co-Advisor - Renate Mallus-Medot * Absent * Socials - Vaishnavi Chandrasekaran ===== Minutes of the Previous Meeting ===== * Approved without objection ===== Officer Reports ===== * Chair * Updating the Wiki with meeting minutes, updated the GSB advisors, working with Prof. Vitek to get graduate students to help out with interviewing applicants. * Treasurer * GSB has ~$2700 in BOSO. * There is some potential to get more money from an collaboration organization. * PGSG Senator * Grad student lounge coming soon, will be on top of Visitor Information Center. * Travel Grants * Nothing new * Faculty Search * Nothing new * Graduate Committee * Teaching fellowship approved. * Socials * Nothing new * Webmaster * sudo users list updated * will update Wiki software soon ===== Old Business ===== * Ping Pong * Denis will try to reserve table for 2 February or 9 February. * Denis will file EPF, costs include: ping pong balls, racquet rental. * Denis will buy ping pong balls, but not from Walmart. * GSB will invite graduate students and faculty to come play table tennis. * Mentorship * Rohit will send out sign up link today * Rohit will collect responses and assign mentor-mentee pairs next week. * GSB will pay for mentorship lunches, $20 per group. ===== New Business ===== * Graduate Admissions Interviews * The GSB has often asked to be represented in decision making * There is nothing as important to the quality of the department, and ultimately the value of degrees we grant, than the quality of the student pool * Volunteers: Vaishnavi, Luojie, Mariheida, Kushal, Denis, Philip * Board Game Nights * Fridays: 1/25, 2/22, 3/22 * Philip will file EPFs * Need a volunteer to get food (not pizza) and drinks (Coke products only) and plates and napkins and cups and utensils. * Budget: $200 each * Movie Nights * Fridays: 2/1, 3/1, 3/29 * Philip will file EPFs * Need a volunteer to get food (not pizza) and drinks (Coke products only) and plates and napkins and cups and utensils. * Budget: $200 each * Bowling and Billiards * Friday 2/15 * Need a volunteer to organize the event (file EPF, order food and drinks from PMU ahead of time) * Budget: $400 ===== Discussion ===== * Other Events * Snow Skiing * Late January? * David will investigate logistics and cost * GSB to host CS Social Hour * No date decided * Basketball Game * Ruby will pick the next cheap game and have an EPF ready to go * Budget: $300 * GSB T-Shirt * Kushal will find a site where users can design t-shirts * Budget: $250 ===== Next Meeting ===== * Week of 28 Jan. or 4 Feb. * Planned by: Rohit ===== Action Items ===== * Denis: Ping Pong event - file EPF, reserve tables, buy ping pong balls * Rohit: Send out mentorship signup * Vaishnavi, Luojie, Mariheida, Kushal, Denis, Philip: Interview graduate applicants * Philip: File EPFs for Board Game Nights and Movie Nights * ???: Volunteer to buy food and drinks for Board Game Night on 1/25 * ???: Volunteer to buy food and drinks for Movie Night on 2/1 * Vaishnavi: Organize Bowling and Billiards * David: Investigate logistics of Snow Skiing * ???: Volunteer to host CS Social Hour * Ruby: Plan another Basketball Game ticket pull * Kushal: Find a t-shirt design website * Rohit: Plan the next meeting * All: Promote and attend GSB events ===== Adjournment ===== * 2:58pm ====== 6 February 2013 ====== * Time: 2:00pm * Location: LWSN 2149 * Call to Order: 2:09pm ===== Roll Call ===== * Present * President - Philip Ritchey * Treasurer - Praveen Kumar Gurumurthy * Faculty Search - Luojie Xiang * Graduate Committee PhD - Ruby Tahboub * Webmaster - Denis Ulybyshev * Socials - Vaishnavi Chandrasekaran * Absent * PGSG Senator - Rohit Jain * Travel Grant - Radhika Bhargava * Faculty Search - Mariheida Codova-Sanchez * Graduate Committee MS - David Runyan * Socials - Kushal Lakhotia * Co-Advisor - Renate Mallus-Medot ===== Minutes of the Previous Meeting ===== * Approved without objection ===== Officer Reports ===== * Chair * Board Game Night and Not A Movie Night That's For Sure were both successful. * Treasurer * Nothing new. * PGSG Senator * Absent * Travel Grants * Absent * Faculty Search * Faculty candidate talks start next week, on 2/14 * Graduate Committee * Nothing new. * Socials * Bowling and Billiads Event * 2/15, 6pm - 9pm, PMU * EPF filed * Lanes and tables reserved. * Food from PMU food court * $500 budget * Webmaster * Updated Wiki, then rolled back again because update was having errors. ===== Old Business ===== * Ping pong tournament * Rec rejected reservation request - not enough lead time given. * Denis will see if anybody wants to show up anyways. * Mentorship * Rohit was absent, so we don't know what's up with this * Graduate Admissions Interviews * Volunteers did some. * Board Game Nights * Doing more. * 2/22 BGN food will be provided by Praveen. * Movie Nights * Now, Not A Movie Night That's For Sure (NAMNTFS). * 3/1 NAMNTFS food will be provided by Vaishnavi. * Bowling and Billiards * 2/15, 6pm - 9pm, PMU. ===== New Business ===== * Movie Night at a Movie Theatre * Anybody who would like to look into this (see how much it would cost, etc.) is welcome to do so. * Faculty Candidate Season Has Arrived * GSB is expected to be at every candidate's talk * GSB is expected to be at every candidate's meeting with grad students * Faculty search officers are responsible for getting other grad students to attend both talk and meeting * Faculty search officers are responsible for soliciting feedback from grad students about candidates, and reporting that feedback, when called upon to do so, to the faculty. ===== Discussion ===== * None. ===== Next Meeting ===== * Week of 2/25, or 3/4 * Planned by: David ===== Action Items ===== * Praveen * Order food for 2/22 Board Game Night * Vaishnavi * Order food for 3/1 NAMNTFS * Denis * Help Praveen and Vaishnavi transport food on 2/22 and 3/1 * Ruby (or someone else) * Look into cost of hosting movie night at a movie theatre * Rohit * Assign groups in mentorship program * Luojie * Organize large graduate student turn out at faculty candidate talks and grad student meetings ===== Adjournment ===== * 2:46pm