====== GSB 2005-2006 Meeting Minutes ====== ===== March 08, 2006 ===== ==== Members present ==== Ethan, Marina, Elizabeth, Bill, Paul, Jacques, Prof. Frederickson ==== Minutes ==== * Meeting called to order 11am * Corp. Partners * April 3, 2:15-3:15 * Would like up to 12 ppl should attend * Discuss involvement * social events * hiring * grad committee * open forum * handbook * Ph.D. survival guide * grad school survival guide * Slides to be distributed to Corp. Partners * Due March 23rd * Awards Banquet * April 3rd * Funny Award * Open it to general grad population for nomination * Find out if we need to arrange for the awards * New student event * worked out well * open forum * end of March will not work * find time in early April * Elections * Marina will send draft e-mail * Tech Talk (Ryan Consulting) * March 30th, 5pm * Will have pizza * Changes to curriculum * Bill has details ===== February 22, 2006 ===== ==== Members present ==== Ethan, Marina, Abhilasha, Andrew, Elizabeth, Jing, Luke, Bill, Paul, Abhinav, Jacques ==== Minutes ==== * Meeting called to order 11am * Faculty Candidates * CoS Representative * Abhinav * Graduation Event * limit social activities * basically food and drink only * get Boilermaker Express to shuttle people * New student dinner * March 3, 6pm * Andrew, Ethan, Bill, Paul * 15 seats in cars for shuttling students * Research Bulletin * 22 submitted * Paul will get everything from Sarvjeet and check for broad coverage of research areas * Open forum * Mar 22nd * Hambrusch, Clifton, Gorman, maybe more * Bill will collect anonymous topics for discussion * Next social event * Mar 8th, 6pm pizza event * Marco's pizza coupon not yet arrived * Outreach * looking for volunteers * Ethan, Abhilasha, Elizabeth, Jacques ===== February 08, 2006 ===== ==== Members present ==== Marina, Paul, Ethan, Andrew, Luke, Elizabeth, Bill ==== Minutes ==== * Meeting came to order 10:30am * Travel Grants * 1 application * work done before Purdue * int'l conference * From Prof. Hambrusch * should be work done at Purdue * int'l not currently allowed * Modify program * in the paper student must list affiliation as Purdue * allow int'l conference, but still $500 limit * this application rejected on int'l conference * C grade requirement * students with more than 3 C's would have to leave the dept. * questions * retakes? * review process? * clarification requested * Updated budget (contact Marina for copy) * will apply to next year's GSB * Suburu Grant * probably won't be getting * Research bulletin * submissions due in about 2 weeks * Survival guide * Ethan has some updates * He will complete them before it is turned over to next year's GSB * Elections * coming up * nomination by website? * April 15th is deadline ===== January 25, 2006 ===== ==== Members present ==== Luke, Marina, Abhilasha, Paul, Andrew, Bill, Elizabeth, Aaron ==== Minutes ==== * Meeting came to order 11am * Northrop Grumman letter * Marina has a newer version * send any comments or updates * Google tech talk * 60-70 cs students * Feb 8th * need 2 hours, around 11:30-1:30 * possibly combined w/ ce * may be too difficult to organize * Marina checking on room * Budget * Spring/Fall Semester (per semester) * Open forum - $200 * Food events (3) - 3 x $150 * Weekly coffee hour - $500 * Additional expenses (bowling, pool, etc) - $250 * Summer semester * Food events (2) - 2 x $150 * Additional expenses (bowling, pool, etc) - $100 * Travel Grants * We would like to maintain a $10,000 balance * At this point that would require $1000 * Time change for meetings * Leave the same for now * Graduation event * date: during dead week * 2 or 3 committee members (Marina, ?, ?) * Grad Day for Incoming Students * Tentative Friday March 3rd, 6pm * Outreach program * looking for a few students to volunteer * still not very much information available * Research bulletin * Sarvjeet will be done in the next few days * Marina will e-mail * Grad School Panel * next week * free food * PGSG Announcements * See Andrew ===== January 18, 2006 ===== ==== Members present ==== Ethan, Marina, Andrew, Bill, Yipeng, Elizabeth, Paul ==== Minutes ==== * Meeting came to order 10:30am * Funding Meetings * Advisors need to communicate with their students * students need to approach Advisors * Students are in charge and should seek out new funding if concerned * Open forum * 2nd half of semester * expect 60-70 ppl * ask for money for pizza from the dept. * Budget * Set up a GSB budget (Ethan) * 3 events each spring/fall * 2 events summer * find out cost for cookies and coffee * Funding * thank you note to Northrop Grumman * Motorola * Marina made introductory contact and will setup a dialog * Outreach program * get more information * Survival guide * Ethan will update with funding related information ===== January 11, 2006 ===== ==== Members present ==== Marina, Jacques, Jing, Prof. Frederickson, Ethan, Bill, Elizabeth, Andrew, Paul, Sarvjeet, Luke ==== Minutes ==== * Meeting came to order 10:35am * Membership changes * Scott, Dan gone * make member - Bill * Grad Committee - Bill * Scott's Replacement - Drop position * Dan's Position - ask around in networking * Xu - Marina will ask * Abhinav - Showing interest * Funding Meeting * Tues 11am * Issues * funding for full year * timelines * communication * make positions outside of CS known to CS people * students w/ funding expectations when funding dries up * develop a buffer fund that all grants contribute to * Marina, Ethan, Luke, Paul * Ph.D. Manual * proofread * all parts complete * Research Bulletin * online form - Sarvjeet * Marina - e-mail * Paul - compile * Sponsors * Marina & Abhilasha - meeting w/ Jean Jackson * Grad School Panel * 2 first year students (Aaron, Chris) * Travel Grants * Deadline early-middle Fed * Marina will announce ===== December 06, 2005 ===== ==== Members present ==== Marina, Paul, Jacques, Luke, Abhilasha, Muralikrishna, Elizabeth, Andrew, Bill ==== Minutes ==== * Meeting came to order at 12:35pm * Corp Relations * Proposal to Dept for funding * ask dept for an annual stipend * Pizza event Wed * Paul will arrange drinks * Set up meeting for funding * Paul will contact qual 1 profs and ask them to make a special 591C announcement ===== November 22, 2005 ===== ==== Members present ==== Marina, Paul, Ethan, Jacques, Abhilasha, Muralikrishna, Elizabeth, Jing, Andrew, Scott ==== Minutes ==== * Meeting came to order at 12:35pm * Employee Social * Send Comments * Travel Grants * Monday Feb 6th * Early April * Mid June * Corp. Partners Doc * Minor changes remain * Start taking pictures of events * Put focus on event sponsors * Events * Enough money for one more this semester * Research Seminar Class * ask profs of Qual 1 classes to annouce in class * Discussion about funding issues for graduate students ===== November 01, 2005 ===== ==== Members present ==== Members Present: Marina, Paul, Ethan, Jacques, Luke, Aaron, Elizabeth, Yipeng ==== Minutes ==== * Meeting began 12:30pm * Social Events * Google money for... * 2 pizza events * 1 pizza event and coffee hour * 2 Pizza events * Thursday Nov 10th 6pm * Jacques pizza * Elizabeth drinks * Room CS 101 * Finals week * Funding * Down to $400 of GSB money * Nice to have steady funding from Dept. * Job search panel * looking for post-docs * Employee event * Need a prize * Need Purdue related posters * Need music * maybe Barry * Student evaluations * Send comments to Jacques ===== October 04, 2005 ===== ==== Members present ==== Marina Blanton, Paul Rosen, Ethan Blanton, Sarvjeet Singh, Jing Dong, Andrew Scharlott, Lukasz Ziarek, Abhilasha Bhargav, Muralikrishna Ramanathan, Elizabeth Blythe, Scott Parker ==== Minutes ==== * Meeting begins 12:30pm * External Reviews * 5 gsb members volunteered * need non-gsb members also * make list of issues from non-attending gsb members * e-mail to all grad students inviting them to send input for external review * Employee Social Organizer * Jing * Paul (if no one else is willing) * Travel Grants * meeting on friday * need a better system for picking committee * Tech Talks * Echostar * need flyers * e-mail announcement * Amazon * need date * Travel Grant Sponsorship * change names of different levels * donation to any gsb program will qualify a company on one of these levels * Events * Job search panel * postdocs (1-2) * Dr. Atallah * recent tenure faculty * Dr. Hambrusch * Social Hours * cookies and coffee * 3pm mondays * investigate cost * Faculty Search * 6 faculty members * search might start this semester ===== September 20, 2005 ===== ==== Members present ==== Marina, Paul, Ethan, Jing, Andrew, Jacques, Aaron, Elizabeth, Scott, Yu ==== Minutes ==== * Meeting came to order 12:35pm * New fellowship students * had a seat for first year fellow * 2nd year fellow seat was open * Abhinav resigned seat * all new fellow candidates receive seats * next event * Jacques unable to work out grilling event * Jing will arrange bowling event Tues 27th 6:30-8:30 * 4 lanes, 1 table * no food * we will pay for shoes * Travel grant deadline approaches * committee will need to be picked * Grad committee meeting * 1 cr. hour research seminar * test water with faculty * prerec change * cross listing courses * Health care coverage issues * Make corporate mixer and other such events more grad student friendly ===== September 13, 2005 ===== ==== Members present ==== Ethan, Jacques, Sarvjeet, Jing, Andy, Luke, Abhinav, Abhilasha, Marina, Aaron. ==== Minutes ==== * Corporate partners * decided to solicit donations for the travel grants and general funds separately. * packages for general funds are: bronze ($250), silver ($500), gold ($1000), and platinum ($2000). * Abhilash will enter the numbers into her document and distribute this to everyone. * Abhinav will write a letter to Northrop Grumman describing how their money was spent last year. * Events this semester * discussed possibilities of: * organizing programming and other contests (must do ACM programming contests through the ACM chapter); * organizing preparation for job search or tenure-track position panels; * ordering Jimmy John's for events instead of pizza. * decided to have BBQ on campus at the end of September and a bowling night at the end of October * Jacques will look into the possibilities of organizing the BBQ. * Jing will look into the possibilities of organizing the bowling night (Tue, Wed, or Thu two weeks from now). * Misc * so far, there is a tie among all fellowhips candidates (2-2-2). * we might see if someone from OS/networking is interested in being on the GSB. * Aaron will arrange and go to the CS organizations meeting. ===== September 06, 2005 ===== ==== Members present ==== Marina Blanton, Paul Rosen, Ethan Blanton, Sarvjeet Singh, Jing Dong, Andrew Scharlott, Jacques Thomas, Lukasz Ziarek, Abhinav Jain, Abhilasha Bhargav, Yu Zhang ==== Minutes ==== * Meeting Came to Order 12:35pm * Research Seminar for New Students * Fall vs. Spring - Spring * 1 cr. P/F * required for all students? - No * allow student presentations - No * other topics to be covered besides research * keep focus on faculty presentations * Issues with Curriculum * consistency in courses from semester to semester * relaxing table requirement for the first 2 years * allow seminar courses to count towards table requirement * difficulty of transfer of credits * limited course choice * courses not offered on a regular basis * Google Recruitment * increasing research dept. * having a graduate only session * Sept. 19th * todo * e-mail announcement * reserve room * everyone posts fliers * Travel Grants * Sarvjeet updating the website * committees formed now to encourage everyone to participate * Meeting Next Week Same Time ===== August 26, 2005 ===== ==== Members present ==== Marina, Paul, Ethan, Dan, Jing, Andrew, Luke, Abhinav, Prof. Frederickson ==== Minutes ==== * Meeting came to order at 11:35am * First Year Seats * Questions about Tomak's seat * 5 people for 3 seats * Allow for open meetings * TA and Ra candidates receive seats * Fellowship will have vote * Non-elected individuals will be invited to participate w/o being members * Travel grants * Discussion of possible issues * Add question "are any other authors funded by this paper" * Travel grant (3 member) committee selected from GSB * Needs to be announced soon * Replacement for Dan on Graduate Committee * Techtalk (Oct 13) Dishnetwork * Meeting w/ corporate partners * Present travel grants for future funding * Benefits meeting * Spouses now have out-of-state tuition waved * Employees can get up to 10 days leave of absence * spouses/dependants now subsidized * Andrew will take negative insurance issues to Senate * E-mail details of experiences to him * CS Organizations meetings * Series of job events by USB (will be announced by GSB as well) * Common student organizations calendar ===== July 19, 2005 ===== ==== Members present ==== Marina, Paul, Ethan, Andrew, Luke, Abhinav, Abhilasha, Prof. Frederickson ==== Minutes ==== * Meeting came to order at 2pm * Survival Guide * Final draft version in a week * Offer free google stuff for student/faculity review * final changes due anytime Sat. * Priliminary version will be prepared by Ethan by Monday * Final version published 1 week later * Bowling event * Google prizes * Paul gets soda, ice, and cups * Luke orders $80 worth of pizza * Mentoring program * mentoring will be passive (students will approach mentors) * list international vs. domestic * post mentors on webpage in addition to e-mailing the list * Travel grants * measuring quality of conferences * number of papers previously published * current version of the proposal will be sent out * Q&A session for incoming grads * possible meeting on 14th to determine who will answer questions * or just use consensus by e-mail ===== June 7, 2005 ===== ==== Members present ==== Marina Bykova, Paul Rosen, Ethan Blanton, Abhinav Jain, Lukasz Ziarek, Abhilasha Bhargav, Prof. Frederickson ==== Minutes ==== * Meeting came to Order 2:05pm * Thursday Event * Paul will get food ($80) * Plan for 30 people * veggie burgers * beef burgers * Abhinav will get supplies from the corec * Marina will send remind * Marina will invite faculty and staff to join also * Google Event * Bowling * Mid to late July (July 21st Tentatively) * Google can pay for pizza NOT bowling * Maybe pizza and a movie event.... * Finances * Approx. $1100 in bank * Northrop Grumman * Prof. Fredrickson suggested sending "report" on activities that their donation helped fund. * Ethan will put together a list * Another T-shirt fund raiser? * possibly have ready by orientation * Mentoring * 3 people outside GSB * 12 GSB * Event first week of school * E-mail faculty about program * Survival Guide * Ethan still working on getting permission from ACM to modify * Ethan will do a "once over" when he receives permission * Important Dates * Aug 15th - GSB Q&A * Aug 23rd (Tentative) - Mentoring Event * Aug 1st - Survival guide completion date * Extra google prizes (from Luke) * Placed in storage by Paul * Resume book for graduate students * We could collect resumes from graduate students and organize them in a more meaningful way than what is done now (e.g., divide in categories based on area). * The process could be web-based, need to discuss it with Sarvjeet first. * We will also collect resumes of the GSB members for corporate partners. Luke will do it. * Corporate partners * Abhilasha and Abhinav are going to work more on proposals for corporate partners. * We might look into running joint events with other organizations and/or departments at Purdue. * Luke is still waiting for response from Google regarding tech talks. * Travel grants * Abhilasha and Marina met with Dr. Hambrusch and Dr. Frederickson yesterday to discuss grants. * Next step is to obtain input from Dr. Spafford and Dr. Clifton. * Grants will be competition based (tentatively 4 deadlines per year), quick turnaround (2 weeks). * We want to emphasize that this is not the first place to go. * Evaluation done by both the GSB and faculty based on conf. acceptance rate and other criteria. * All details should be thought through before we start the program. * Other * It would be nice to have GSB T-shirts, but might be expensive to do. ===== May 24, 2005 ===== ==== Members present ==== Ethan Blanton, Luke Ziarek, Abhinav Jain, Abhilasha Bhargav, Marina Bykova, and Paul Rosen ==== Minutes ==== * Meeting came to order 2pm. * Graduate Student Survival guide * Ethan will perform initial proof * Mentoring program * Luke suggests having mentoring event w/ google money * During early first week of class * Plan of action * GSB members required to participate * Optional for other grad students * Informal for this year * Budget talk * Google $250 per semester * Additional google money for the summer * possibly extra for incoming grad student event * Travel grants * Qualification * Acceptance rate of the conference * Maybe be able to use coffee machine money ($2500) for program * Contacts * Make list of existing and desired contacts (Abhinav) * Contact Engineer Council about Job Fair (Abhilasha) * Events for next year * try to get more tech talks * student talks * start in fall * find about 6 people to talk * fund raising by candy or food in lounge * Social events * possible weekend trip * BBQ * bring your own food * we'll provide grill supplies, plates, and drinks * 2nd Week of June (Tu, We, or Th) 4-7pm * Abhinav and Paul find and reserve venue